OpenText Documentum to SharePoint

Modernizing Document Management:
A Global Chemicals Company’s
Migration Success with Xillio

Modernizing Document Management: A Global Chemicals Company’s Migration Success with Xillio

Introduction

Global Chemicals Company (GCC), a leading provider of agricultural solutions with extensive resources and advanced facilities in Israel, undertook a major IT transformation initiative to move its enterprise content management systems to the cloud. As part of this effort, GCC needed to migrate two outdated OpenText Documentum archives to Microsoft SharePoint Online. Xillio’s proven expertise and innovative solutions ensured a seamless migration of critical content, enabling GCC’s employees to efficiently access and manage files in a familiar environment.

Explore: Vigilant’s OpenText to SharePoint Migration Services.

Opportunity

The migration posed several unique challenges:

Transitioning 500,000+ files across two Documentum archives to SharePoint Online.
Supporting a wide variety of file types, including PDFs, Excel sheets, Word documents, and Visio files.
Ensuring seamless handling of Hebrew file names, metadata, and labeling.
Migrating from older, customized versions of Documentum, which required the development of specialized connectors.
Maintaining operational continuity and preserving the familiar hierarchy structure of the Documentum environment during and after the migration.

Solution

Xillio provided an end-to-end solution tailored to GCC’s needs:

Proof of Concept: A test batch of Hebrew documents was migrated, proving the ability to handle Hebrew characters reliably and giving GCC confidence in the project’s feasibility.
Phased Approach: Xillio utilized its proven methodology, including analysis with Xillio InSights, mapping content, and phased migration to minimize disruptions.
Custom Connectors: To address the outdated Documentum versions, Xillio developed a new database connector, ensuring seamless content extraction and migration.
Familiar Environment: GCC collaborated with Xillio to map the Documentum hierarchy, enabling the creation of SharePoint Online sites that mirrored the familiar structure.
Comprehensive Support: Xillio’s experts provided full-service support throughout the project, managing challenges like character encoding and authorization mapping with precision and flexibility.

Results

The collaboration delivered outstanding results, positioning GCC for enhanced productivity and operational efficiency:

Seamless Migration: More than 500,000 files were successfully migrated, maintaining their structure, labels, and metadata integrity.
Enhanced Usability: Employees can now conveniently access and manage files in SharePoint Online, benefiting from an environment tailored to their workflows.
Modernized Infrastructure: GCC’s migration to SharePoint Online aligns with its broader cloud strategy, ensuring scalability and long-term efficiency.
Custom Solutions: The development of a tailored connector and robust handling of Hebrew content highlights Xillio’s adaptability and commitment to client needs.

Conclusion

GCC’s migration showcases Xillio’s ability to tackle complex, large-scale content migrations with customized solutions and end-to-end support. By leveraging advanced tools and methodologies, Xillio helped GCC modernize its document management systems, empowering employees with streamlined access to critical content in a familiar and efficient environment.

Could we help you with a similar service?

Vigilant is a Xillio partner dedicated to helping North American organizations swiftly migrate to SharePoint Online, which comes bundled with Microsoft 365 and therefore, saves on operational costs as well as streamlines operations.

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