Transform Your Content.
Empower Your Team.
Simplify Your Workflow.
Transform Your Content. Empower Your Team. Simplify Your Workflow.
Comprehensive Migration to SharePoint
Whether you’re moving from legacy on-premises SharePoint, file shares, or other content management systems, Vigilant ensures a seamless transition to SharePoint. With years of expertise in digital transformation and enterprise content solutions, we tailor our approach to meet your organization’s unique needs, reduce risks, and unlock SharePoint’s full potential.
Organizations migrating to SharePoint are often transitioning from a variety of legacy systems, outdated platforms, or alternative content management systems. These platforms and common reasons for migration include:
- Shared Network Drives (e.g., Windows File Shares): often used for basic file storage, but lack collaboration features, version control, and accessibility.
- Lotus Notes/Domino: once popular for document management and email but now largely outdated and replaced by more modern solutions.
- Custom In-House solutions: Proprietary systems built in-house that become difficult to maintain or scale over time.
- Google Workspace (formerly G Suite): while powerful for basic collaboration, organizations seeking tighter Microsoft 365 integration and enhanced customization often migrate to SharePoint.
- Box: known for file sharing and cloud storage, but less comprehensive in enterprise content management and workflows compared to SharePoint.
- Dropbox Business: offers excellent cloud storage but lacks the advanced features and integrations needed for enterprise-scale content management.
- OpenText: a robust platform for document management, but often seen as complex, costly, and lacking the seamless collaboration SharePoint offers. Explore.
- Alfresco: while an open-source alternative, it requires significant customization, and organizations may prefer SharePoint’s out-of-the-box functionality and Microsoft 365 ecosystem.
- Confluence: often used for team collaboration, but limited in its capabilities for document storage, enterprise-level workflows, and advanced integrations.
- Adobe Experience Manager (AEM): primarily designed for web content management, organizations may move to SharePoint for broader document management and intranet needs.
- Slack (with integrated storage solutions): some organizations use Slack alongside file-sharing tools but may shift to SharePoint and Microsoft Teams for unified collaboration.
- Trello (with file storage): while great for task management, organizations needing advanced content management often migrate to SharePoint.
- SAP Document Management: used by organizations for enterprise resource planning but lacking the collaboration and content management flexibility SharePoint offers.
- Oracle WebCenter Content: a legacy solution that often requires costly updates and complex integrations.
Why Choose Vigilant for Your Migration?
Migrating to SharePoint involves more than simply moving files—it’s about creating a robust, collaborative environment that drives productivity and innovation. Here’s why organizations trust Vigilant for their migration journeys:
- Platform Expertise: Our team has extensive experience with a wide range of content management systems, legacy platforms, and file share architectures. We understand the nuances of each migration path.
- Custom Strategies: No two migrations are alike. We develop tailored strategies to preserve your data’s integrity, structure, and value while aligning with your business goals.
- End-to-End Services: From assessment and planning to migration and post-migration optimization, we manage every step of the process with precision and care.
- Minimal Disruption: Our proven methodologies ensure a smooth transition with minimal downtime, so your team can stay productive throughout the migration.
Our Migration Process
- Assessment & Planning
- Evaluate your current content management environment.
- Define migration goals, priorities, and compliance requirements.
- Identify opportunities to optimize your content structure and workflows.
- Content Mapping & Cleanup
- Map metadata, permissions, and folder structures to the new SharePoint environment.
- Identify redundant, outdated, and trivial (ROT) data for cleanup.
- Preserve critical information and ensure compliance.
- Migration Execution
- Move content securely and efficiently, maintaining data integrity and accuracy.
- Address any challenges proactively to ensure a smooth migration process.
- Validation & Testing
- Validate data transfer to confirm everything migrated as planned.
- Conduct rigorous testing to ensure usability, accessibility, and compliance.
- Post-Migration Optimization
- Fine-tune your SharePoint environment for improved collaboration and productivity.
- Provide training and support to maximize user adoption and system performance.
Why Migrate to SharePoint?
SharePoint offers unmatched scalability, flexibility, and integration with Microsoft 365. It empowers your organization with advanced tools and features designed to boost collaboration, streamline workflows, and enhance productivity.
- Centralized Content Management: Consolidate files and data into a single, easily accessible platform for your entire organization.
- Increased Collaboration: Enable real-time collaboration with seamless integration across Microsoft 365, Teams, and OneDrive.
- AI-Driven Insights: Unlock the power of AI with features like:
- Microsoft Syntex: Automate document classification, metadata tagging, and content understanding for smarter workflows.
- Microsoft 365 Copilot: Use AI to summarize documents, create content, and answer complex queries in natural language.
- Power BI Integration: Transform SharePoint data into actionable insights with interactive dashboards and reports.
- Automation & Efficiency: Simplify complex processes with tools like Power Automate, enabling custom workflows that save time and reduce manual tasks.
- Advanced Security & Compliance: Protect sensitive information with enterprise-grade security features, including advanced threat detection, data encryption, and compliance management.
- Future-Ready Platform: Stay ahead with a platform that evolves with your organization, scaling seamlessly to meet new challenges.
Post-Migration Considerations Vigilant Can Support
After migration, Vigilant ensures your SharePoint environment is not just operational but optimized for long-term success. Our post-migration services include:
- SharePoint Customization
- Design branded intranets and portals tailored to your organization’s workflows.
- Configure navigation, dashboards, and user interfaces for maximum usability.
- Governance and Compliance
- Implement and enforce data governance policies to protect sensitive information.
- Configure retention schedules, permissions, and labeling to meet compliance requirements.
- AI and Automation Integration
- Deploy AI tools like Syntex and Copilot to enhance productivity and decision-making.
- Set up automated workflows using Power Automate for efficient task management.
- Analytics and Reporting
- Leverage Power BI to generate real-time analytics and reports for better decision-making.
- Monitor SharePoint usage and performance to identify optimization opportunities.
- Performance and Security Optimization
- Conduct regular health checks to ensure peak performance.
- Enhance security configurations to safeguard against evolving threats.
- Employee Training and Adoption
- Provide tailored training for end-users, administrators, and power users.
- Offer change management support to ensure a smooth transition and widespread adoption.
Overcoming Migration Challenges
Without the right expertise, migrating to SharePoint can pose significant challenges, including:
- Data Loss or Corruption: Improper handling of files and metadata can result in critical information being lost.
- Extended Downtime: Poor planning and execution can lead to disruptions in operations.
- Unorganized Content: A lack of content mapping can create a cluttered environment, reducing productivity.
- Compliance Risks: Sensitive data may be mishandled, exposing your organization to compliance violations.
- Low User Adoption: An unfamiliar environment without training and support can hinder team productivity.
At Vigilant, we eliminate these risks by providing expert guidance, proven processes, and ongoing support.
Partner with Vigilant for a Successful Migration
Migrating to SharePoint doesn’t have to be overwhelming. With Vigilant as your partner, you’ll benefit from a proven approach that minimizes risks, maximizes efficiency, and sets your organization up for long-term success. From strategy and execution to optimization and support, we’re with you every step of the way.
Please write to info@vigilant-inc.com or fill the form below: