OpenText LiveLink ECM to SharePoint Online

Mission-Critical Migrations:
How Leading Institutions Transformed
Their Digital Landscape with Xillio

Mission-Critical Migrations: How Leading Institutions Transformed Their Digital Landscape with Xillio

Introduction

Organizations managing highly sensitive and large-scale content face unique challenges in migrating to modern platforms. A major player in aeronautics and beyond, and an international governing body, needed efficient and secure migrations to SharePoint Online, but with differing complexities—the former’s confidential research required an in-house migration team, while the governing body faced tight timelines for transitioning from OpenText LiveLink Enterprise Content Management (ECM). Xillio’s expertise, advanced tools, and adaptable strategies ensured the success of both projects, setting a benchmark for high-profile content migrations.

Opportunity

Both customers sought reliable content migration solutions to Microsoft 365 but encountered unique challenges:

Aeronautics company: Strict confidentiality and security measures were required to manage its migration entirely in-house, supported by external training and guidance.
Governing body: A tight timeline to avoid LiveLink license renewals meant they required a fast, seamless transition for its high-volume content.

Solution

Xillio delivered tailored solutions to meet these unique needs:

Aerunatics Company’s In-House Migration Enablement:
- Comprehensive training for in-house team on Xillio’s platform, including tooling, connectors, extraction, and testing processes.
- On-demand support throughout the migration, ensuring the team had expert assistance for troubleshooting and optimization.
- Secure handling of approximately 15 TB of highly confidential content, migrated from multiple Alfresco instances to SharePoint Online.
Governing Body’s High-Volume, Time-Sensitive Migration:
- Migration of 8 million documents (~4 TB) from LiveLink to SharePoint Online, completed in just two months.
- Development of a detailed migration roadmap to ensure accuracy and alignment with the organization’s operational needs.
- Execution using Xillio’s advanced tools, minimizing disruption and maintaining data integrity during the process.

Results

Xillio’s strategic approach and advanced capabilities delivered transformative results for both organizations:

Aeronautics company:
- A fully trained in-house team capable of securely migrating highly classified content.
- A seamless transition to SharePoint Online, with Xillio’s support ensuring data integrity and operational continuity.
Governing body:
- Successful migration completed within the two-month deadline, avoiding costly license renewals.
- Improved accessibility for 8 million documents, enabling authorized employees to efficiently access archived and current content.
- A phased-out legacy system, ensuring streamlined operations within the modern Microsoft ecosystem.

Conclusion

The two migration projects demonstrate Xillio’s ability to tackle high-profile, complex content migrations with precision and adaptability. Whether enabling in-house teams or executing rapid, high-volume migrations, Xillio’s proven methodologies and advanced tools deliver results that meet the most demanding requirements.

Could we help you with a similar service?

Vigilant is a Xillio partner dedicated to helping North American organizations swiftly migrate from OpenText products to SharePoint Online, which comes bundled with Microsoft 365 and therefore, saves on operational costs as well as streamlines operations.

For all queries, please write to info@vigilant-inc.com or fill the form below: