OpenText LiveLink ECM to SharePoint Online
Accelerating Digital Transformation:
NASA and Olympics Committee’s
Migration Success with Xillio
Accelerating Digital Transformation: NASA and Olympics Committee’s Migration Success with Xillio
Introduction
Organizations managing highly sensitive and large-scale content face unique challenges in migrating to modern platforms. NASA and the International Olympic Committee (IOC) both needed efficient and secure migrations to SharePoint Online, but with differing complexities—NASA’s confidential research required an in-house migration team, while the IOC faced tight timelines for transitioning from OpenText LiveLink Enterprise Content Management (ECM). Xillio’s expertise, advanced tools, and adaptable strategies ensured the success of both projects, setting a benchmark for high-profile content migrations.
Opportunity
Both NASA and the IOC sought reliable content migration solutions to Microsoft 365 but encountered unique challenges:
- NASA: Strict confidentiality and security measures required NASA to manage its migration entirely in-house, supported by external training and guidance.
- IOC: A tight timeline to avoid LiveLink license renewals meant the IOC required a fast, seamless transition for its high-volume content.
Solution
Xillio delivered tailored solutions to meet these unique needs:
- NASA’s In-House Migration Enablement:
- Comprehensive training for NASA’s in-house team on Xillio’s platform, including tooling, connectors, extraction, and testing processes.
- On-demand support throughout the migration, ensuring the team had expert assistance for troubleshooting and optimization.
- Secure handling of approximately 15 TB of highly confidential content, migrated from multiple Alfresco instances to SharePoint Online.
- IOC’s High-Volume, Time-Sensitive Migration:
- Migration of 8 million documents (~4 TB) from LiveLink to SharePoint Online, completed in just two months.
- Development of a detailed migration roadmap to ensure accuracy and alignment with the IOC’s operational needs.
- Execution using Xillio’s advanced tools, minimizing disruption and maintaining data integrity during the process.
Results
Xillio’s strategic approach and advanced capabilities delivered transformative results for both organizations:
- NASA:
- A fully trained in-house team capable of securely migrating highly classified content.
- A seamless transition to SharePoint Online, with Xillio’s support ensuring data integrity and operational continuity.
- IOC:
- Successful migration completed within the two-month deadline, avoiding costly license renewals.
- Improved accessibility for 8 million documents, enabling authorized employees to efficiently access archived and current content.
- A phased-out legacy system, ensuring streamlined operations within the modern Microsoft ecosystem.
Conclusion
The migration projects for NASA and the IOC demonstrate Xillio’s ability to tackle high-profile, complex content migrations with precision and adaptability. Whether enabling in-house teams or executing rapid, high-volume migrations, Xillio’s proven methodologies and advanced tools deliver results that meet the most demanding requirements.
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Vigilant is a Xillio partner dedicated to helping North American organizations swiftly migrate from OpenText products to SharePoint Online, which comes bundled with Microsoft 365 and therefore, saves on operational costs as well as streamlines operations.
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