Unified Document Management System on Microsoft
Optimizing Document Management:
A Global Professional Services Leader’s
Migration to SharePoint Online with Xillio
Optimizing Document Management: A Global Professional Services Leader’s Migration to SharePoint Online with Xillio
Introduction
A global leader in professional services embarked on a monumental project to migrate over 200 TB of content from OpenText Documentum Content Management (CM) to SharePoint Online across six countries. This transition was part of a broader initiative to modernize operations in 46 countries by implementing a unified Document Management System (DMS) on the Microsoft ecosystem. Xillio’s expertise in content migration drove the success of this initiative, demonstrating the transformative potential of a well-executed digital migration.
Vigilant provides strategic insights and solutions to help organizations tackle similar challenges with confidence and innovation. Explore our SharePoint support services.
Opportunity
The scale and complexity of the migration posed significant challenges, including:
- Transitioning live systems while ensuring business continuity.
- Addressing region-specific compliance and technical needs.
- Integrating multiple applications and enhancing security protocols.
- Maintaining operational resilience through disaster recovery.
Solution
Xillio employed its advanced migration platform and a phased approach to deliver the following solutions:
- Proof of Concept Development: The US migration served as a model for success, allowing fine-tuning of strategies for the remaining countries.
- Disaster Recovery Enablement: Daily delta migrations ensured SharePoint could act as a temporary disaster recovery solution during critical phases.
- Content Optimization and Compliance: Xillio resolved legacy issues, optimized content structures, and ensured strict adherence to global compliance standards.
- Flexible Design for Dynamic Needs: Mapping and provisioning strategies were tailored to integrate seamlessly into the live SharePoint environment used by over 20 countries.
- Scalable Global Rollout: The project expanded to include additional countries, with parallel migrations expertly managed to meet evolving requirements.
- Seamless Integration: Over 30 global applications were successfully integrated with the new DMS, enhancing functionality and accessibility for end-users.
Results
The partnership between the client and Xillio yielded transformative outcomes:
- Streamlined Global Operations: A unified, cloud-based DMS now supports 46 countries, enabling consistent global standards and improved collaboration.
- Enhanced Productivity: Feedback highlighted performance improvements and significant productivity gains across teams.
- Improved Accessibility: The integration of diverse applications with SharePoint has simplified content access for thousands of colleagues.
- Future-Proof Infrastructure: The modernized system is scalable and aligned with the client’s strategic vision for technological advancement.
Conclusion
This project exemplifies how expertise in content migration and a well-executed strategy can overcome complex challenges. By leveraging Xillio’s innovative tools and methodologies, the global professional services leader has realized a robust and efficient DMS, ready to support growth and operational excellence in a rapidly evolving digital landscape.
Could we help you with a similar service?
Vigilant is a Xillio partner dedicated to helping North American organizations swiftly migrate from OpenText products to SharePoint Online, which comes bundled with Microsoft 365 and therefore, saves on operational costs as well as streamlines operations.
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